There is a lot to be thankful for in an era where automation has made many aspects of daily life simpler, faster, and more efficient. Bookkeeping and accounting are important parts of every business, and both have improved significantly with the use of modern software systems.
QuickBooks Online helps businesses manage accounting, bookkeeping, payments, and related financial records in one convenient platform. Printing checks from QuickBooks Online is one function that many businesses use as part of their accounts payable process. This guide explains the basic steps for printing checks from QuickBooks Online.
Accounting software is an important tool for running a modern business. QuickBooks Online can help organize financial records, manage payments, support reconciliation, and reduce manual paperwork. However, many small and medium sized businesses may not use every feature available to them. If you want to print checks from QuickBooks Online, follow the steps below.
How to Print Checks from QuickBooks Online
- Log in to QuickBooks Online using your user ID and password.
- Open the check you want to print or create a new check.
- Enter the payee’s name. If you are adding a new vendor, select Add.
- Select Details to add the vendor’s contact information immediately, or select Save if you prefer to add this information later from the vendor page.
- If you use more than one checking account, select the account you want to use for the transaction.
- Enter the check date in the appropriate date field. You may be able to select the date from the calendar.
- Under Account, choose the correct category for the item or service. For higher value items, such as equipment, you may need to select an asset account. For smaller business purchases, such as office supplies, you may need to select an expense account.
- Under Description, describe the item or service and enter the amount for the check.
- To print the check, go to Expenses and select Print Checks.
- If this is your first time printing checks from QuickBooks Online, complete the check alignment setup to make sure the check information prints in the correct location.
- Choose the check style you want to print, such as standard or voucher style.
- Select View Preview and Print Sample.
- A new window will show a preview of the check or checks. If the preview looks correct, select Print.
- Review the printed sample to confirm the numbers and payment information are aligned with the correct areas on the check stock. If the alignment is not correct, continue the setup process and adjust the alignment as needed.
- If needed, update your PDF reader before printing another sample. After updating, print another test page and adjust the alignment until the check prints correctly.
- Once the alignment is correct, load your compatible check stock into the printer and print your checks.
QuickBooks Online offers check printing tools that can help businesses prepare checks as part of their accounts payable workflow. The process generally includes setting up the check, entering the payee and payment details, checking the print alignment, and printing on compatible check stock.
Businesses that print and mail a high volume of checks may also benefit from outsourcing check printing and mailing. Check Issuing can help with check printing, mailing, payment tracking, and related payment services.
To learn more, visit our page about printing and mailing checks or contact us to request a quote.